Questiva Consultants

QuickBooks Online Complete 2025

17 chapters · chapter-by-chapter contents and summaries

Complete experiential learning environment covering: setting up QBO subscriptions, managing transactions, advanced customer & vendor workflows, Banking Center, reporting, Client Projects and Job Costing, Inventory, Payroll, year-end procedures, and advanced company setup. In line with the Intuit QuickBooks Online Certi...

Chapters

  1. Table of Contents Free preview

    ~20 min read

    After reading this material, you'll understand the fundamentals of QuickBooks Online, including how to navigate its interface, access different company files, and enter basic transactions using features like the Create button, Chart of Accounts, and Products & Services lists. The content covers the QuickBooks Online ecosystem (including its different versions and how it compares to Desktop), essential accounting concepts like the general ledger and double-entry accounting, and practical skills such as working with multiple browser tabs and using the search function to find information quickly.

  2. Introducing QuickBooks Online Free preview

    ~41 min read

    # Summary: Introducing QuickBooks Online After reading this chapter, you'll be able to navigate QuickBooks Online's web-based interface, choose the right subscription version for your business needs, and understand how the software organizes financial data using the accounting equation (Assets = Liabilities + Equity). The chapter covers QuickBooks Online's key features including the Chart of Accounts for organizing transactions, the General Ledger that summarizes all business activity, and integration with third-party apps to automate workflows and eliminate redundant data entry. You'll also learn foundational accounting concepts like how income and expense accounts feed into profit and loss reports, and how QuickBooks Online eliminates the need to manually track debits and credits while maintaining the double-entry accounting system behind the scenes.

  3. Setting Up QBO Free preview

    ~38 min read

    After reading this section, you'll be able to set up a new QuickBooks Online company from scratch and configure its foundational settings. You'll learn how to customize your company information and preferences through Account and Settings, establish your Chart of Accounts with the appropriate account types, and enable key features like Classes and Locations tracking along with automation options for accounts receivable and payable. The chapter covers essential QBO tools including the ability to configure fiscal year and accounting method settings, manage automation rules for credit application and bill payments, and adjust security preferences like automatic sign-out timing.

  4. Customizing QuickBooks Online Free preview

    ~21 min read

    After reading this chapter, you'll be able to customize QuickBooks Online to match your business operations by modifying the Terms List and Payment Methods list, setting up Custom Fields to track information like sales representatives, and configuring Sales Tax agencies and filing frequencies. The chapter covers how to create date-driven payment terms that calculate due dates based on specific days of the month, add custom fields for capturing additional transaction details, and establish sales tax setup for multiple states with their respective agencies and tax rates. You'll also learn how to activate Classes to segregate income and expenses by revenue streams or departments, and manage user permissions to control what information different team members can access.

  5. Customer Sales Free preview

    ~52 min read

    # Customer Sales Summary After reading this section, you'll be able to record and track customer sales transactions in QuickBooks Online using the appropriate forms and workflows. You'll learn to configure sales settings, create customer records, and understand the difference between cash customers (who pay at the time of sale using Sales Receipts) and credit customers (who pay later using Invoices), as well as how to manage the resulting payments and deposits. The chapter covers key features including Invoices and Sales Receipts for recording transactions, the Undeposited Funds account for holding payments before deposit, and Accounts Receivable reports for analyzing sales activity.

  6. Vendor Expenses

    ~36 min read

    After reading this chapter, you'll be able to set up vendors in QuickBooks Online and record expenses through multiple payment methods including bills, checks, and credit cards. The chapter covers configuring expense settings to enable job costing and billable expense tracking, managing vendors through the Expenses & Pay Bills hub, and choosing the appropriate workflow for cash vendors (paid directly) versus credit vendors (tracked through accounts payable). You'll also learn to distinguish between purchase orders, bills, and direct expense entries, and how to use features like the vendor display name, default expense categories, and 1099 tracking for contractor payments.

  7. Accrual Accounting

    ~34 min read

    After reading this chapter, you'll be able to record and manage less-frequent but essential accrual accounting transactions such as customer returns, refunds, and bounced checks. You'll learn how to use Credit Memos to document returns and account for them properly, create Refund Receipts for both check and credit card refunds, and leverage Delayed Charges to accumulate service costs throughout a billing period before invoicing customers. The chapter also covers applying credits to invoices, generating customer statements, and handling collections activities like payment reminders and late fees.

  8. Banking and Reconciliation

    ~44 min read

    After reading this chapter, you'll be able to connect your bank and credit card accounts to QuickBooks Online and reconcile them to ensure accuracy. The Bank Transactions feed automatically imports transactions from your financial institutions, while the Rules feature lets you automate categorization based on payee patterns, and the Bank Register displays all your account activity in one place. You'll also learn to match downloaded transactions with existing entries, identify and correct errors, and use reconciliation reports to verify that your QuickBooks records match your actual bank statements.

  9. Reports

    ~36 min read

    # Summary: Reports After reading this chapter, you'll be able to locate specific transactions using multiple search methods and generate customized reports to analyze your business performance. The chapter covers using the Advanced Transactions Search to find transactions by date, amount, contact, or memo; toggling between Cash and Accrual basis reporting to view your data from different perspectives; and customizing reports in either Classic or Modern view before exporting them to PDF or Excel. You'll learn to distinguish between Accounting reports (like Balance Sheet and Profit and Loss) used for tax preparation and Business Management reports (like Open Invoices and Sales by Product) used for day-to-day operations.

  10. Advanced Workflows

    ~25 min read

    After reading this chapter, you'll be able to manage advanced bookkeeping tasks and streamline repetitive workflows using QuickBooks Online's specialized tools. You'll learn to use the Receipts Center to upload and organize digital receipts with optical character recognition, the Mileage Center to track business vehicle trips for tax deductions, and the Contractors Center to manage vendor payments and 1099 compliance. You'll also master creating recurring transactions, transferring funds between accounts, and using journal entries to handle complex multi-step transactions more efficiently.

  11. Case Study—YinYang Graphic Design

    ~17 min read

    # YinYang Graphic Design Summary After completing this case study, you'll be able to set up a complete QuickBooks Online Plus file from scratch, record startup costs and a full month of business transactions, and analyze business performance by revenue stream. You'll work through setting up the Chart of Accounts, configuring Classes to track design services versus product sales separately, importing bank transactions, and reconciling the bank account. By the end, you'll produce financial statements and sales analysis reports that show how YinYang's consulting and e-commerce operations are performing.

  12. Projects and Job Costing

    ~41 min read

    # Projects and Job Costing After reading this chapter, you will be able to create and manage multi-stage projects, track billable expenses and labor costs, and generate invoices at different project milestones. The chapter covers QuickBooks Online's Projects Center for centralizing job income and expenses, Progress Invoicing for billing customers in phases rather than all at once, and labor costing features that calculate fully burdened employee costs without affecting payroll. You'll also learn to convert estimates into invoices, track vendor and customer deposits, and run job costing reports to monitor project profitability.

  13. Inventory

    ~29 min read

    # Inventory After reading this material, you'll be able to set up and manage inventory products in QuickBooks Online, track stock levels as you buy and sell items, and generate reports on your inventory balance. The chapter covers using the Products & Services list to establish inventory items, creating Purchase Orders to track pending deliveries, and applying the FIFO (First In, First Out) method to calculate the cost of goods sold when items leave your inventory. You'll also learn to adjust inventory quantities when needed and use the Inventory Asset and Cost of Goods Sold accounts that QuickBooks Online automatically creates to record the financial impact of your inventory transactions.

  14. Year-End Procedures

    ~25 min read

    After reading about year-end procedures, you'll be able to correct transaction categorization errors, record asset depreciation, and prepare 1099 forms for contractors. You'll learn to use the Reclassify Transactions tool to batch-correct miscategorized expenses and Classes, create recurring journal entries to track fixed asset depreciation over time, and generate 1099-NEC and 1099-MISC forms for vendors paid over $600. The chapter also covers how to close your accounting period and set a closing date to lock your records.

  15. Payroll Setup

    ~42 min read

    After reading this section, you'll be able to set up payroll in QuickBooks Online by configuring employees, tax withholdings, and payroll items that automatically map to the correct accounts. The chapter covers subscribing to QBO Payroll (with Core, Premium, or Elite options), creating and assigning pay schedules, and specifying benefit deductions and contributions like retirement plans and medical insurance. Understanding how payroll items connect to your chart of accounts is essential because QBO uses these items to automatically calculate taxes, generate tax forms like the W-2 and 941, and create the necessary journal entries as you process paychecks.

  16. Payroll Processing

    ~33 min read

    After reading about payroll processing, you'll be able to create paychecks, track employee time, and manage payroll taxes using QuickBooks Online. The chapter covers the Payroll Center's Employees tab where you access the green Run Payroll button to initiate paychecks, Weekly Timesheets for recording employee hours and billable activities, and the automatic tax calculations that QuickBooks applies based on your payroll setup. You'll also learn the payroll processing checklist for each pay period, tax due date, and quarter to ensure compliance and accuracy.

  17. Capstone Project — YinYang Graphic Design

    ~40 min read

    After completing this capstone project, you'll be able to set up and manage a complete job using QuickBooks Online's Projects feature to track profitability, handle contractor payments through the Contractors Center, and record various business transactions including inventory management, bartering, and mileage tracking. You'll work with YinYang Graphic Design's Lunch-and-Learn workshop project for JJ's Boutique, using features like job costing to assign revenues and expenses to specific projects, Price Rules to apply discounts to client types, and inventory adjustments to track merchandise sold and given away. By the end, you'll prepare financial reports and payroll processing for the business to analyze whether the workshops are profitable and understand the full impact of overhead costs.

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